Manage 10 people
without 10 headaches
Create branded, lightweight shared spaces for each collaborator, freelancer, or client.
- Centralize links, files, resources, invoices…
- Minimize back-and-forth
- Provide a branded touchpoint
Collaborations shouldn’t feel like babysitting
Managing multiple collaborators (whether freelancers, clients, or partners) quickly turns into digital whack-a-mole. You’re juggling updates, requests, questions, documents, links, deadlines…
And every single person expects clarity, now.
Does this sound familiar?
- Re-sending links
- Re-uploading files
- Copy-pasting the same onboarding doc
- Digging through chats for deliverables
- Remembering if the invoice was sent (or received)
- Fielding questions for things you already shared
You’re expected to move like a machine.
But you're still human.
With AI, the bar just got higher. Everyone expects:
But here's the truth...
AI didn’t take the admin work away. It multiplied the channels, multiplied the files, and multiplied the pressure. Now you’re doing the work of three people: answering questions, sharing updates, managing documents, and keeping relationships smooth.
And still... someone pings you asking, “Hey, where’s that thing again?”
So let’s be real.
The tools aren’t the problem.
It’s the sprawl. The noise. The constant bouncing between inboxes, folders, apps, and threads.
You don’t need more complexity. You need one calm, contained place where everything and everyone stays in sync…
That’s why we’re…
One portal to handle them all
Built for messy humans who handle other messy humans.
Tiny Portals is the fastest way to spin up a shared space for any collaborator - client, freelancer, or partner.
Bring all the scattered tools, files, links, and updates into one branded hub, with role-based access and zero onboarding friction.
Built for people who keep
other people organized
Coaches
Track progress, feedback, and resources across all your clients without repeating yourself.
Project managers
Keep files, requests, and deadlines clear across freelancers and vendors.
Designers & creators
No more "where's that version again?" All your deliverables and feedback in one tidy spot.
Ops Leads
Make onboarding, access, and reporting seamless without another bloated system.
Consultants
Create branded, one-stop portals for each client or engagement and reduce the back-and-forth.
Got a different use case?
If you're juggling people, links, files, and updates daily… This is for you.
And if your case is specific… Ping us. We'll see what we can do.
Spin up a portal in minutes
No complex setup. Just name it, pick what to share, invite people, and go. Files, links, notes. All in one place, instantly accessible.
Everything flows to Deliverables
Keep all assets, approvals, and links where they belong — not buried in emails or lost in Slack. The Deliverables tab becomes the single source of truth for your work.
Onboarding that runs itself
Whether it's a freelancer, client, or contributor… Give them everything they need to get started, without hand-holding. Upload briefs, terms, checklists, portfolios, templates... Let the Resources tab do the talking.
Notes instead of noise
Slack, WhatsApp, and email get noisy fast. Tiny Portals gives you just-enough space for quick messages, comments, and check-ins. All focused and scoped to a single collaboration.
Make it feel personal
Custom brand each portal. Your logo, their colors, even tab names. Whether it's a client or a collaborator, they’ll feel like it was made just for them.
You’ll look put together — because you are
Even if you’re managing 10+ people or projects, each portal makes it feel smooth and intentional. Give every collaborator a polished, professional experience without becoming a full-blown agency.
Role-based access
Invite your team. Invite theirs. Give view-only, contributor, or admin access depending on who’s doing what. Everyone sees what they need. No one sees what they shouldn’t.
Light analytics, big insights
See who viewed what, when. Track file opens, missed steps, or completed tasks. Perfect for performance reviews, follow-ups, or just peace of mind.
Coming soon!
Built for peace of mind
All data is encrypted in transit and at rest. Role-based permissions protect sensitive information. We follow industry-standard security practices, so you can focus on people, not protocols.
What our beta testers said
“I’ve tested TP with one client and I have already seen a subtle difference in how I communicate with them and how they perceive me now.”
Sarah J.
UX Designer
“Oh finally. I hope I’ll never have to unroll the entire 74-email thread for that one piece of information again.”
Mark T.
Marketing Consultant
“I liked it because it helped me manage my 7 freelancers more easily. Instead of everyone delivering docs in different channels, we now have one touch point. Does what it says on the tin. Thanks.”
Leila M.
Copywriter
FAQ by our beta testers
Nope. Tiny Portals doesn’t replace your stack. It wraps around it.
Upload links, files, documents, embeds, and updates… And let each person find everything in one spot, without chasing apps or threads.
We’re not trying to replace your stack or run your whole business. Tiny Portals does one thing really well: it gives you a clear, branded space to work with people outside your org.
Most PM tools are for internal teams. CRMs are for managing pipelines. Tiny Portals lives in the messy middle, where actual collaboration happens between people, companies, and roles.
No dashboards. No complexity. Just a lightweight hub where onboarding, updates, and deliverables live in peace, and where no one asks you for that link again.
Yes. You can customize each portal with the client's logo, brand colors, and specific resources tailored to their project. You can even rename the labels at tabs. Don’t let us constrain you.
More customization options down the line!
We're currently finalizing our pricing tiers. Join our waitlist to be the first to know about our launch pricing and to get access to special early-bird offers.
Both you and your client can invite team members and assign different roles and permissions for each client portal.
All data is encrypted both in transit and at rest, and we implement industry-standard security practices to protect your and your clients' information.
“I can finally stop saying ‘check your inbox again.’”
Ready to stop repeating yourself?
Give every client, freelancer, or collaborator their own clear, branded space without the chaos, clutter, or back-and-forth.
Set it up in minutes. Save hours every week.
Be the first to try Tiny Portals with full access during beta.